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How to Modernize Your Paper Engineering Drawings
A White Paper From the Paper to CAD Experts

The Hidden Costs of Paper

Manual methods of handling, storing and maintaining paper drawings are difficult, time-consuming and costly since most information is still in paper form. The following are some of the most obvious problems with maintaining paper archives:
  • Paper drawings, mylar, bluelines and other media are susceptible to aging and damage over time.
  • Manual-based revisions are costly, particularly with drawings requiring frequent updates.
  • Paper is slow to distribute. It takes longer to copy and distribute a single piece of paper than it takes to distribute or reproduce several documents electronically.
  • You may be fully modernized with a full suite of CAD software, but what about your contractors, subcontractors and business partners? Many transactions between companies are inefficiently conducted with manual archives, even when the originals may have been CAD files.
  • Paper is cumbersome. It is often hard to find specific information in specific documents. Electronic searching is more efficient and faster.
  • Paper is restrictive in format. It is limited to graphics and text, while electronic documents can contain hyperlinks, audio and video.
  • Paper is static. It can be out of date even before it is distributed because of lengthy release cycles. The added concern of who has the most recent revision intensifies this problem.
  • Facility costs for the storage and maintenance of paper archives can be substantial. Justifying a document management system should be based on significant reductions in facility costs alone.
  • Paper gets lost. It is estimated that five to seven percent of technical assets are lost or misfiled using manual procedures for handling paper drawings.

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